Paylocity W2: How to find W2 on Paylocity

Are you wondering how to find a W-2 on Paylocity? Or do you want to know what the W2 form is in detail? If yes, read this article completely because here you’ll get all of your answers about Paylocity W2.

What is Paylocity W2?

Paylocity W2 is an electronic W2 form (Wage and Tax Statement) that employees get through the Paylocity platform. It contains the same official tax information as any W2; the information includes:

  • The summary of your annual earnings
  • taxes withheld
  • Social Security and Medicare contributions

Employees can get this W2 form electronically, or it can be mailed to them. If you don’t get your W2 form electronically or in printed form, contact your HR & Payroll department.

How to find W2 on Paylocity?

On the desktop, employees can find W2 by following the given steps:

  • Go to access.paylocity.com and log in to Paylocity.
  • For employees who have the new Home experience: Go to “Employees”, click “Person Record”, select “Pay” tab, and then go to “Tax Forms”.
  • For employees who have access to the Employee Self-Service Portal: Go to “Pay Title > More > Tax Forms > Tax Form.”
  • In the “Tax Form” section, select your 2025 tax form.
  • Download your Paylocity W2 form.

In the following, we are presenting to you how you can find the W2 form on the Paylocity App:

  • Log in to your Paylocity App.
  • Go to Pay > Tax Forms > 2025.
  • Tap the envelope icon to send this W2 form to your registered email address.

For additional security, you’ll have to set a password for your PDF W2 form.

FAQs

To find your W2 form in Paylocity, log in to the Paylocity self-service portal, go to the “Pay” section, click “More”, and select “Tax Form” to view and download your W-2 form as a PDF.

Paylocity W2 forms for 2025 were issued in the Paylocity Employee Self Service portal on January 16, 2026. Printed W-2s were mailed on January 14, 2026. The legal deadline for the distribution of these W2 forms was January 31, 2026. Now the W2 forms of 2026 will be available in January 2027.

To download your W2 form from Paylocity, log in to the Paylocity Employee Self Service portal, go to Pay > Tax Forms, and click the “Download W-2” button. These Paylocity W-2 forms are in a password-protected PDF.

Yes, Paylocity provides W2 forms through its Employee Self Service portal and Paylocity app. Employees can view, download, and print their W2 PDF forms.

Former employees can get their W2 form by logging in to the Paylocity Employee Self Service portal and going to Pay > Tax Forms to download the document. If your W2 form is not available in the “Tax Forms” section, you should contact HR department of previous employer.

Conclusion

In short, Paylocity W2 is a digital Wage and Tax Statement that is accessible through the Paylocity employee self-service portal. Employees can view, download, and print this annual tax document.

The Paylocity W2 helps you get secure and paperless access to income and tax withholding data that you can directly upload into tax software like TurboTax and H&R Block.