Do you want to access all the HR, finance, and IT tools of Paylocity? If yes, you will have to log in to Paylocity HR & Payroll. Whether you are an HR team or an employee, you will be able to use your respective Paylocity features once you have done a Paylocity login or Paylocity sign-in.
In this article, we’ll guide you on how to access Paylocity features through the Paylocity login. You can login into Paylocity app and via the web Paylocity platform.
What is Paylocity
Paylocity is a cloud-based software platform that allows companies to manage and automate their HR, finance, and IT workflows effectively through one digital system.
It provides tools for handling employee data, payroll processing, time tracking, recruiting, benefits administration, and other HR tasks through an online Paylocity platform and Paylocity mobile app. To access all of these features, the users have to log in first.
Paylocity Login / Paylocity Employee Login
If you are already registered on the online Paylocity platform or Paylocity app, you can easily log in to your Paylocity account. The following are the credentials that you will need to log in to your Paylocity account:
- Company ID
- Username
- Password
Once you have gathered all of these credentials, follow the steps below to access Paylocity:
Step #1: Navigate to the Login Page
At access.paylocity.com, you will get the Paylocity login / Paylocity employee login page. If you want to access your account through your smartphone, download the Paylocity app from the Google Play Store (for Android) or from the Apple App Store (for iOS).
Step #2: Enter Your Credentials
Once you have navigated the Paylocity login page, enter your credentials, which are your Company ID, username, and password. You get this company ID from your employer when they onboard you.
Step #3: Click the “Login” Button
Once you have entered all of your credentials, click the “Login” button, and you will be logged into your Paylocity account.
What to do if you have forgotten your Company ID?
If you have lost your Company ID and you are wondering how to log in to Paylocity without a company ID, the answer is that you cannot access Paylocity without your company ID. But you can recover your Company ID. The following are the methods that will help you to recover your Company ID:
1. Ask Your HR & Payroll Department
The fastest way to recover your company ID is to directly contact your HR & payroll administrators, ask them for your company ID, and they will give it to you.
2. Check Previous Emails and Documents
The employers provide the employees with their company ID when they (employees) are first given access to the system. That’s why look through your email inbox, onboarding documents, and employee welcome messages from your company.
3. Ask Your Coworkers
Sometimes coworkers in the same organization use the same company ID for logging in. You can ask your colleagues to tell you the company ID.
4. Contact Paylocity Support
To get your company ID, you can contact Paylocity Client Support at Paylocity Phone Number 888-873-8205 or at the Paylocity Customer Service email service@paylocity.com.
What to do if you have forgotten your Paylocity Login password?
If you have forgotten your Paylocity login password, you can easily reset it by using the “Forgot Password” option on the login page of Paylocity. To reset your Paylocity password, follow the given steps:
Step #1: Go to the Paylocity Login Page
Open the Paylocity page through access.paylocity.com, and enter your Company ID and Username.
Step #2: Click “Forgot Password”
On the login page, you’ll see the “Forgot Password” link. Click on this link.
Step #3: Verify Your Identity
After clicking the “Forgot Password” link, you will be redirected to a new page. Here you will provide your company ID and your username. Choose the “Phone” or “Email” option. Fill the captcha. Click “Continue”.
After doing all of this, you’ll receive your password through your Phone or Email. If you had chosen the email option, you would receive a password reset link in your email as well.
Paylocity Single Sign-On (SSO)
Paylocity Single Sign-On (SSO) method allows users to access Paylocity and other connected platforms with one secure login instead of multiple login credentials for each platform.
With this login system, the users do not have to log in to other platforms separately that are connected to Paylocity. Because when a user signs in through the Single Sign-On (SSO) method, the system authenticates him/her once and then generates a secure identity token that is trusted by other connected applications.
Multi-Factor Authentication (MFA) Paylocity Login
The Multi-factor Authentication (MFA) method for Paylocity login requires users to verify the ownership of their Paylocity account with two or more authentication factors. These authentication factors include:
- Knowledge Factor: Knowledge factor is something that a user knows, such as a memorized pin or the answer to a question.
- Possession Factor: The possession factor is something that a user has, such as a one-time code sent by SMS or email, or code from an authenticator mobile app
- Biometric Factor: The biometric factor is something that a user is, such as a fingerprint or facial recognition.
If you or your company has enabled Multi-Factor Authentication (MFA) for Paylocity login, you will need to verify your identity using additional authentication factors—such as a knowledge factor, possession factor, or biometric factor—along with your Paylocity login credentials.
Paylocity Sign Up
If you are a recruit, you cannot directly use Paylocity employee login services. First, you will have to create your account on Paylocity with the help of your employer (HR administrator). The following are the simple steps you can follow to sign up for the online Paylocity Platform and Paylocity app:
Step #1: Access Paylocity Registration Page
To access the Paylocity registration page, go to access.paylocity.com/register.
Step #2: Enter Your Basic Info
Once you have navigated to the Paylocity registration page, enter your consumer ID, SSN (Social Security Number), and Date of Birth. After providing these details, fill in reCAPTCHA and click the “Continue” button.
Step #3: Set Username and Password
Set the username and password for your Paylocity account login. Make sure you choose a strong password by using a mix of letters, numbers, and special characters. Save these credentials to a safe place because you’ll need your username, password, and consumer ID to log in to your account.
Step #4: Set Security Question
After setting your username and password, set your security questions and their answers. Save these security questions and answers because you’ll need them to log in to Paylocity if you forget your username or password.
Step #5: Confirm Details and Click “Finish”
After setting the security questions, review all the information you have provided. Once you are sure that everything is correct, click the “Finish” button to complete your registration and activate your account.
Important Note: Make sure you save your consumer ID, username, password, and security questions and answers to a safe place. Because you cannot log in without your consumer ID, username, and Password, security questions and answers will help you with Paylocity login if you have forgotten or lost your other credentials (consumer ID, username, and password).
Troubleshooting Common Paylocity Login Issues
While doing a Paylocity login, users might face some errors. In the following table, these errors and their solutions are discussed in detail:
1. Invalid Credentials
If you see an “Invalid username or password” error, it usually means the login information you entered is incorrect. The solution for this error is to double-check your username, password, and Company ID to ensure that they are typed correctly.
2. Account Locked
If you do too many failed Paylocity login attempts, your account will be temporarily locked. The solution for this error is to wait for an hour and retry with valid credentials. If your account is still locked after 1 hour, contact your company administration or HR department and ask them to unlock your Paylocity account.
3. One-Time Passcode Issues
When you have enabled multi-factor authentication (MFA), a one-time passcode is sent to your registered email or mobile phone number during Paylocity employee login. If you do not see the code in your email inbox, check the spam or junk folder of your email.
4. Forgot Credentials (Company ID, Username, Password)
If you have forgotten your login credentials, you cannot access Paylocity. To recover these credentials, do the following:
- For company ID: contact your HR & Payroll department.
- For Username: Use the “Forgot Username” link on the Paylocity login page.
- For Password: Use the “Forgot Password” link on the Paylocity login page.
5. Browser Issues
Sometimes, the Paylocity employee login issues happen due to browser incompatibility or a cache issue. The solution for such issues is to clear the cache and cookies of your browser, update the browser to the latest version, or switch to another supported browser such as Google Chrome, Mozilla Firefox, or Microsoft Edge.
6. Paylocity App Issues
If you are facing login issues with your Paylocity app, the solution for this is to update the Paylocity app to the latest version. The other solutions you can choose are:
- Restart your device
- Clear the Paylocity app cache
- Reinstall the Paylocity app to fix temporary glitches
7. First-Time Login
New users have to register for the online Paylocity platform or Paylocity app to access Paylocity employee login services. Once you have signed up for Paylocity, you can now access the Paylocity login feature.
8. SSO Login
If your company uses Single Sign-On (SSO) for Paylocity login, choose the “Single Sign-On” option on the Paylocity login page. Enter your company ID and other login credentials, and click the “Login with Single Sign-On” button to enter your Paylocity account.
The Best Security Tips for Paylocity Login
It is important to keep your Paylocity | HR & Payroll account secure because it contains your personal, payroll, and HR information. The following are the best security practices that will protect your Paylocity account against unauthorized access:
1. Enable Multi-Factor Authentication (MFA)
Enabling the multi-factor authentication option for your Paylocity account adds extra layers of security in addition to your company ID, username, and password. Once multi-factor authentication is enabled, Paylocity will require a one-time passcode (OTP) sent to your registered email, phone, or an authentication app in addition to your login credentials. This reduces the risk of unauthorized access even if your password is compromised.
2. Set Strong Password
Create a strong and complex password that cannot be easily remembered or copied. Save this password in files that are only accessible to you. Your password should be at least 8-12 characters with a mix of uppercase and lowercase letters, numbers, and special characters.
Google password manager can help you create and save a complex password. Moreover, it is better to keep changing your account password periodically.
3. Additional Security Best Practices
The following are the measures that you can follow to enhance the security of your Paylocity account:
- Do not share your login credentials with anyone.
- Log out of your Paylocity account after using public or shared computers.
- Regularly monitor your account for suspicious activity or unauthorized changes.
Once you have logged in to your Paylocity account successfully, you can easily access the Paylocity products. In the following section, we are presenting all the Paylocity products/features that you’ll be able to access after Paylocity login.
FAQs
Conclusion
The HR teams, managers, and employees can easily log in to their Paylocity account by using their company ID, username, and password. Many companies use the Single Sign-On Paylocity login method, which makes it easier for employees to log in to their accounts.
To enhance the security of your Paylocity accounts, you can enable the multi-factor authentication (MFA) method of Paylocity employee login. Paylocity login is important because it will help you access Paylocity’s HR, finance, and IT products/tools. That’s why keep your login credentials safe and secure.